Registration

This event is open to all with an interest and online registrations are now open. You are advised to read the following information and our terms and conditions prior to completing your booking.

Fees

The registration fee is inclusive of all refreshments, lunch and private dinner both nights and all event material. Please indicate your attendance when registering.  

Accommodation is not included within the registration fee and must be prebooked during the online registration process.  Accommodation is available at Clare College for £84.00 per room on a bed and breakfast basis (VAT is not applicable).

Discounted fees for those who register online and pay using a valid credit or debit card:

 Attendee Category   Before or on 3 August 2016   From 4 August 2016
 IOP Member   £350   £400
 IOP Concessionary   £185   £235
 Non Member   £450   £500
 Student Non Member   £245   £295


Fees for those who register online and pay using a cheque or invoice:

 Attendee Category   Before or on 3 August 2016   From 4 August 2016
 IOP Member   £380   £430
 IOP Concessionary   £215   £265
 Non Member   £480   £530
 Student Non Member   £275   £325


The discount will be applied at the basket page when "credit card" is selected as the method of payment. The Conferences department reserve the right to amend your fee without prior notice if an incorrect payment method is selected. Please note the discount is only available until the registration deadline.

Cancellation and refund policy

The Institute operates a cancellation policy as follows. All cancellations must be made in writing.  Full details can be found in our terms and conditions which are available online at www.iop.org/conferences/regterms. Please make sure you have read and understand the T&Cs before registering for the conference. Submission of a registration is regarded as a firm booking (subject to availability) and acceptance of these terms and conditions.

If the written cancellation is received by the Institute:

  • By 1 August 2016, a full credit/refund will be issued
  • Between 2 - 22 August 2016, a full credit/refund minus a 20% administrative charge will be issued
  • From 23 August 2016, or you do not attend the event, no refund will be issued.

Register on-line

Online registration is recommended via our secure server and will be available shortly. For those unable to register online, you can request a registration form by e-mail to conferences@iop.org or by telephone to +44 (0)20 7470 4800.

Payment of fees

In order to ensure that it complies with the Payment Card Industry Data Security Standard ("PCI DSS") and for the protection of its members and others, the Institute of Physics will only accept credit and/or debit card payments online through RBS WorldPay secure payment server. All payments must arrive by 25 August 2016. After that day, all unpaid registrations will be cancelled.

Confirmation of your payment will be sent by e-mail once the transaction has been successfully processed. Alternative payment methods.


Accessibility

We have been informed by the venue, Clare College, that it continues to improve accessibility to its listed buildings, but there are some areas that may be challenging for people with mobility or visual impairments. Consequently, we must inform the venue as soon as possible if any delegate requires disabled access or has any accessibility requirements, to allow time for the venue to check if the needs of the delegate can be met or reasonable adjustments can be made. Therefore, please ensure that you inform us of any accessibility requirements at the time of booking, so that we can liaise with the venue on your behalf. If you wish to discuss this prior to booking, please contact us on conferences@iop.org.

The venue will require a personal emergency evacuation plan (PEEP) to be completed by the delegate. The venue has also informed us that they may require a guest with disabilities to be accompanied by a carer or responsible person.


If you have any questions about payment for your conference registration, e-mail conferences@iop.org or telephone +44 (0)20 7470 4800.

Key dates

  • Abstract submission deadline:
    20 May 2016
  • Student bursary deadline:
    20 May 2016
  • Early registration deadline:
    03 August 2016
  • Registration deadline:
    25 August 2016